Terms & Conditions
Nursery Terms and Conditions for your reference
Fees are paid monthly in advance via direct debit which is taken on the 26th working day of each month. We accept childcare vouchers from all registered voucher providers, see Clause 3.3 for details. Invoices and statements are emailed to be environmentally friendly. Paper copies can be posted for a fee of £2.00 per month.
The Nursery is open 07.45hrs to 17.45hrs Monday to Friday excluding Bank Holidays and TT Week. The nursery will be closed for the working days between Christmas Day and New Year’s Day.
Terms & Conditions
Below are the standard terms and conditions of Little Cherubs Kindergarten Limited (nursery) detailing the basis of the contract (contract) between the nursery and you, the parent or guardian (parent/guardian) of the child detailed (child) in respect of the provision of the nursery services as detailed (contracted services).
1 Confirmation of Booking
On receipt of the online booking form the nursery will check availability in line with our admissions policy. You will receive a letter subject to availability of sessions within 14 days, confirming acceptance of the requested sessions along with an attachment of our enrolment form. Upon receipt of the completed enrolment form and deposit this contract will come into effect and the contracted services will be confirmed.
2 Calculation of Fees and Charges
2.1 Nursery fee’s are invoiced monthly. The invoice period runs from the 1st to the end of each month and the total cost will be based on the amount of session’s used within the invoicing period.
2.2 No deductions shall be made to nursery fees to take account of public bank holidays when the nursery is closed, except for the working days in between the 26th Dec and the 1st Jan, and TT week to include senior race day. If your booking pattern falls outside of these days, no deductions shall be made to take account of the fact the services shall not be provided on these days. Your fees have already been discounted to take the said closures into account.
2.3 No deductions shall be made to any fees to take account of periods of absence, for whatever reason (including but not limited to illness, holidays or temporary exclusion for whatever reason), by a child from the nursery.
2.4 The nursery may from time to time increase any fees or other charges on giving not less than 4 weeks written notice of such increases.
2.5. No deduction shall be made for days when the nursery is unable to provide the contracted services or we cancel such services. The nursery accepts no liability for any costs or expenses suffered by a parent/guardian as a result of any such unavailability or cancellation and your attention is drawn to clauses 6.7 and 12 in this regard.
2.6 Extra charges, as per the current price list will be made for late collection of a child by a parent/guardian for each 15 minute period (or part thereof) outside of the contracted services hours.
3 Payment of Fees
3.1 Fees are payable monthly in advance on the 26th working day of each calendar month by Direct Debit or standing order.
3.2 Other fees or charges payable in addition to the monthly fees chargeable shall be paid by direct debit or standing order on the 26th day of the month following the month in which such additional fees or charges arose.
3.3 Partial or full payment of fees (including payment made by childcare vouchers) must be received and cleared in the parent/guardian’s nursery account 7 days before the direct debit is collected. Any childcare vouchers received after this time will not take effect to reduce the direct debit payable for that month.
3.4 Your contract with Little Cherubs will end on the 31th of August of your child’s final year with us. We have a new intake of children starting at the beginning of September each year. If you wish to extend your child’s contract into the first or second week of September an application will need to be submitted to us by no later than 30 days before your contract expires. Every effort will be made to accommodate your child and extend their stay with us but we cannot guarantee availability.
4 Overdue Payment
4.1 The nursery regards non- or late payment of fees or other charges as a material breach of this contract. A fixed administration charge of £10 is payable in respect of any direct debit/ standing order instruction issued to the parent/guardian’s bank/ building society in respect of fees or other charges payable under this contract which is either not initiated by that bank/building society or is not received by the nursery as required by clause 3.1. In the event of non-payment or late payment of fees in breach of this contract the nursery shall serve written notice of such non- or late payment requiring payment to be made within 7 days of the date of the notice on the parent/guardian. The nursery reserves the right to make an administrative charge of £20 for each such notice served.
4.2 In the event that any fees or other charges are not paid within 7 days of the date of the notice of non-payment served under clause 4.1, the nursery reserves the right to terminate the contract without notice thereafter.
4.3 Notwithstanding clause 4.2, any service of notice to terminate shall constitute formal demand of all outstanding fees and charges.
4.4 Upon termination of the contract, the nursery shall have no further obligation to provide the contracted services in accordance with clause 5.4.
4.5 The nursery reserves the right to charge £5 plus interest on a daily basis on any outstanding fees or any other sums due hereunder from their due date until the date of payment. Interest shall be charged at the rate of 3% per annum above the base rate.
4.6 In addition to any sums payable under clause 4.5 or otherwise under this contract, the parent/guardian agrees and undertakes to indemnify the nursery for and against any and all costs, fees, charges and expenses the nursery may incur as a result of or arising from late or non-payment of charges payable under this contract, including, but not limited to, for the avoidance of doubt, any and all legal and other professional fees and expenses it may incur as a result of instituting legal or other proceedings against a parent/guardian for non or late payment of charges property due and owing to it under this contract.
5 Termination of Contract
5.1 This contract can be terminated by either party giving the other party not less than 4 weeks’ written notice of termination where written notice is required to be given to the nursery by the parent/guardian. To be valid, any notice of termination served by a parent/guardian must be addressed to the ‘Manager’.
5.2 In the event of termination of the contract without the requisite notice by a parent/guardian as set out in clause 5.1 above, the parent/guardian shall immediately pay to the nursery a termination fee equal to one full month’s fees plus any other fees or charges arising in respect of the month in which the contract is terminated.
5.2 In the event of termination of the contract without the requisite notice by a parent/guardian as set out in clause 5.1 above, the parent/guardian shall immediately pay to the nursery a termination fee equal to: (a) in the case of children not in the preschool rooms, a full month’s fees plus any other fees or charges arising in respect of the month in which the contract is terminated, or (b) in the case of children in the preschool rooms, two full month’s fees plus any other fees or charges arising in respect of the three months after the contract is terminated.
5.3 The nursery will not tolerate any abuse, whether verbal or physical, of its team members by parents/guardians. In the event of such abuse the nursery reserves the right to terminate this contract immediately without notice and to exclude that parent/guardian’s child in accordance with clause 7.1(b).
5.4 Upon termination of the contract for whatever reason, whether by notice or otherwise, the nursery shall have no further obligation to provide the contracted services.
6 Variations or Amendments
6.1 Variations or amendments may only be made in respect of the contracted services by a parent/guardian if written notice of such variation or amendment is given to the Manager in accordance with clauses 6.2 to 6.5 below.
6.2 Parents/guardians whose children have commenced their childcare at the nursery shall give not less than 4 week’s written notice of any required reduction in the contracted services. Where less than 4 weeks’ notice is given, the nursery reserves the right to continue to charge in full for the contracted services up to the date on which the 4 weeks’ notice would have expired if it had been given.
6.3 Parents/guardians whose children have not yet commenced their childcare at the nursery shall give not less than 4 week’s written notice of any required reduction in the contracted services. Where less than 4 weeks’ notice is given, the nursery reserves the right to charge a one off fee equal to the daily rate of the reduced sessions.
6.4 If a parent/guardian wishes to delay the start date of the contracted services, not less than 4 week’s written notice of such delay must be served to the Manager. in order to retain the accepted place the parent/guardian can either pay 50% of the contracted rate for the contracted services from the contracted start date up to the date the child actually starts or place the child back on the nursery waiting list in which case no further charges shall be payable.
6.5 If a parent/guardian wishes to increase the contracted services, written notice of such request must be served on the Manager. Whilst the nursery will try to accommodate any such request, the nursery gives no guarantee that it shall be able to do so, either immediately or at all.
6.6 The parent/guardian shall give written notice to the nursery of any days on which the child will not attend nursery due to a planned holiday. Such notice should be given to the Manager as soon as practicable and in any event not less than 2 weeks prior to the start of the holiday.
6.7 The nursery may, in its absolute discretion, take the decision to close without prior notice, due to adverse weather, or other circumstances outside the nursery’s control. If the nursery should close in such circumstances, the nursery shall be under no obligation to provide the contracted services or to provide alternative care facilities for the child and the parent/guardian will not be entitled to any refund of fees.
6.8 The nursery may in its absolute discretion change any of its terms and conditions upon giving parents/guardians not less than 4 week’s written notice of same.
7 Exclusion/ Withdrawal of Child
7.1 The nursery reserves absolutely the right to refuse admission to a child or exclude a child from the nursery on a permanent or temporary basis for the following reasons:
(a) where care of a particular or specialist type is either required by the child or requested by the parent/guardian and the nursery is unable to provide same or the parent/guardian refuses consent to the provision of same by the nursery; or
(b) the behaviour of the child or parent/guardian is such that the nursery, in its absolute discretion, considers that their presence at the nursery or their actions are detrimental to the health, safety or wellbeing of the child itself, any other child at the nursery or any team members.
So far as it is reasonably able to do so in the circumstances, the nursery shall communicate its reasons for the exclusion in writing to the parent/guardian prior to any such exclusion being affected.
7.2 Permanent exclusion of a child under clause 7.1 shall immediately terminate the contract whereupon clause 5.4 shall apply.
8 Medical Conditions
8.1 Each parent/guardian undertakes to advise the nursery immediately in writing upon them becoming aware that any of the information contained in the Parent Information Exchange Form is incorrect or requires amendment. Any such notice should be addressed to the ‘Manager’.
8.2 The nursery reserves the right to refuse to admit or provide childcare to any child in accordance with the nursery’s policy on Medical Conditions as notified to parents/guardians from time to time.
9.1 If the child is unwell and cannot attend the nursery the parent/guardian must inform the nursery by 9.30 am on the day on which the child was due to attend.
9.2 The nursery reserves the right in line with its illness and injury policy (in its absolute discretion) to refuse to admit the child if he/she appears to be unwell.
9.3 If the child becomes unwell during the day, the parent/guardian must arrange for the child to be collected as soon as possible upon notification from the nursery.
10 Late Collection
10.1 Parents/guardians undertake to provide the nursery with as much advance notice as is possible in the circumstances regarding any late collection of a child. In the event of late collection the nursery shall charge a fee in accordance with clause 2.6.
10.2 The Late Collection Policy shall form part of this contract.
11 Non-solicitation of team and Babysitting
11.1 The parent/guardian undertakes that they shall not, during this contract or for a period of 6 months following termination of this contract, employ, solicit or entice away or seek to entice away from the nursery’s employment any person who was employed by the nursery at the date of termination of this contract or in the 6 month period prior to the termination of this contract.
11.2 The parent/guardian agrees that in the event that clause 11.1 is breached by them they will immediately pay the nursery a sum equal to 2 month’s salary of the relevant employee so employed, solicited or enticed away by them, which sum the nursery estimates it will cost to replace the said employee.
11.3 This clause 11 shall not apply where the employment or solicitation relates exclusively to the provision of babysitting services by a person employed by the nursery to the parent/guardian, where the babysitting takes place entirely outside the nursery’s normal opening hours. However, where a parent/guardian does engage a person employed by the nursery on such a basis the parent/ guardian acknowledges that they do so entirely at their own risk and that neither the nursery nor its insurers shall have any responsibility or liability whatsoever in that regard.
12 Limitation of Liability
12.1 The nursery shall have no liability whatsoever to any parent/guardian or child in relation to loss of or damage to the goods or property of any parent/guardian or the goods or property of any child admitted to the nursery (even if such loss is caused by the nursery’s negligence). Any property brought by the child or the parent/guardian to, or left by them at, the nursery is done so entirely at their own risk. This includes use of the car park and your car and contents. The parent/guardian should use the Little Cherubs car park on drop off and collection and not the car parks of neighbouring businesses.
12.2 Subject to any other provisions of this contract:
(a) the nursery shall not be liable for any special, indirect or consequential loss (all three of which terms include, without limitation pure economic loss, loss of profits, loss of goodwill, depletion of goodwill and similar loss), costs, damages, charges or expenses caused directly or indirectly by any failure to provide the contracted services (even if caused by the nursery’s negligence);
(b) the nursery shall not be in breach of this contract or otherwise liable to the parent/guardian or child by reason of any delay or failure of performance of the Contracted services due to an event outside its reasonable control including (but not limited to) “acts of God”, adverse weather, fire, lightning, war, flood, acts of terrorism, strikes or other industrial action; and
(c) the liability of the nursery in contract, tort (including negligence or breach of statutory duty) or otherwise howsoever arising by reason of or in connection with this contract shall be subject to a maximum of £5,000,000.
12.3 Nothing in this contract shall exclude or limit the nursery’s liability in respect of death or personal injury or for any matter in respect of which it would be unlawful for the nursery to exclude or to attempt to exclude liability for.
13 Data Protection Registration
We are registered under the Data Protection Act 1998.
Version 1.7 2018
Little Cherubs Nature Kindergarten is in Union Mills, Isle of Man and provides professional care for children from 9 months to 4 years.
7.45am – 5.45pm Monday to Friday
All year except Christmas, New Year, TT week and all Bank Holidays.