Parent Resourses - Little Cherubs Nature Kindergarden Isle of Man

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Confidentiality Policy

Definition: Confidential information is information that is not normally in the public domain or readily available from another source, it should have a degree of sensitivity and value and besubject to a duty of confidence. A duty of confidence arises when one person providesinformation to another in circumstances where it is reasonable to expect that the information will be held in confidence.

In our setting, staff and managers can be said to have a ‘confidential relationship’ with families. It is our intention to respect the privacy of children and their parents and guardians, while ensuring that they access high quality early years care and education in our setting. We aim to ensure that all parents and Guardians can share their information in the confidence that it will only be used to enhance the welfare of their children It may be necessary to seek help from outside professionals. If this action is taken the Parents/Guardians permission will be sought first unless this puts the child in extreme danger when dealing with safeguarding children issues. There are record keeping systems in place that meet legal requirements; means of storing and sharing that information take place within the framework of the Data Protection Act and the Human Rights Act.


Confidentiality procedures

  • We always check whether parents regard the information they share with us to be regarded as confidential or not.
  • Information given to the staff regarding the child will be on a need to know basis.
  • All information regarding staff and children will be stored on the computer or in a locked cabinet on the premises of Little Cherubs Kindergarten Nursery Main Road Union Mills IM4 4TG
  • Issues to do with the employment of staff, whether paid or unpaid, will remain confidential to the people directly involved with making personnel decisions.
  • students, as well as staff working on the premises will be made aware of this policy and required to respect it.
  • Some parents sometimes share information about themselves with other parents as well as staff; Little Cherubs cannot be held responsible if information is shared beyond those parents whom the person has “confided’ in.
  • ·Information shared between parents in a discussion or training group is usually bound by a shared agreement that the information is confidential to the group and not discussed outside of it. ·
  • We inform parents when we need to record confidential information beyond the general personal information we keep (see our record keeping procedures) – for example with regard to any injuries, concerns or changes in relation to the child or the family, any discussions with parents on sensitive matters, any records we are obliged to keep regarding action taken
  • In respect of child protection and any contact and correspondence with external agencies in relation to their child
  • We keep all records securely

Compiled: 18/07/2014